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(As modified by the Annual General Meeting
of 12th October 2004)
- NAME
- PURPOSE
- CONTROL PRINCIPLE
- GUIDING PRINCIPLES
- REGISTERED OFFICE
- MEMBERSHIP
- INCOME
- ASSETS AND LIABILITY
- THE GENERAL ASSEMBLY
- POWERS AND DUTIES OF THE GENERAL ASSEMBLY
- MEMBERS' FORUM
- THE COUNCIL
- THE PRESIDENT AND VICE PRESIDENT
- POWERS AND DUTIES OF THE COUNCIL
- STANDING COMMITTEES OF THE COUNCIL
- MANAGEMENT
- ACCOUNTING RECORDS/ANNUAL FINANCIAL STATEMENTS
- FINANCIAL YEAR
- MINUTES OF MEETINGS/NOTICES
- REPRESENTATIONS
- EXCLUSION OF LIABILITY
- WINDING UP
- INTERPRETATION
Article
1 - NAME
1.0 The International Chromium Development Association
is organised according to the French law of July 1st and the
edict of 16th August 1901 as a non-profit association.
Article
2 - PURPOSE
The main purpose for which the Association is established
is:
2.0 To foster and encourage the growth and development
of the world-wide use of chromium in all its forms by means
of:
- Communications
- Industry forums
- Specific Research and Development Projects.
Subsidiary to the main object are the following:
2.1 To promote best industry practice.
2.2 To communicate frequently and participate with
individuals and organisations who can influence the use of chromium.
2.3 To collect, evaluate and transfer information relating
to the chromium industry in accordance with the ICDA Antitrust
Policy Statement and Guidelines.
2.4 To provide a regular forum for Members with a common
purpose that is entirely removed from and has no bearing on
competitive relationships between the Members.
2.5 To create, encourage, support, and undertake research
and development intended to promote and increase the use of
chromium.
2.6 To establish and maintain high standards of efficiency
and probity among its Members.
2.7 To conduct all other activities directly or indirectly
related to the above purpose notably with a view to procuring
resources necessary to promote the Associations purpose
provided always that they shall not place the status of the
Association in jeopardy.
In pursuance of this purpose, the Association shall be able
to perform any such activity as deemed necessary by the General
Assembly or the Council in accordance with their respective
powers and duties.
Article
3 - CONTROL PRINCIPLE
3.0 No single industrial or geographic regional grouping
of Members shall be allowed to dominate or control the activities
of the Association.
Article
4 - GUIDING PRINCIPLES
4.0 Non-commercial principle
The Association shall not indulge in any activity of a commercial
nature relating to chromium containing materials and products,
save within the limits resulting from Article 2.7 hereinabove.
4.1 No restraint of trade principle
The Association shall not allow its resources, human, financial
or otherwise, to be used to engage or otherwise encourage, tolerate,
or permit any activity which imposes, tends to impose, or could
be perceived as imposing on its Members or any other association
or enterprise any rules, limitations, concerted practices or
other restraints or conditions whatsoever which, without prejudice
to the
generality of the following, restrict trade or create any cartel
or monopoly in violation of any laws which apply to the Association
or to any of its individual Members. THE ABOVE PRINCIPLE IS
REFLECTED, MONITORED AND UPDATED IN THE ICDA ANTITRUST POLICY
STATEMENT AND GUIDELINES DOCUMENT TO WHICH ALL MEMBERS ADHERE.
Article 5 - REGISTERED
OFFICE
5.0 The registered office of the Association shall be
in Paris. Subsidiary offices may operate anywhere in the world
according to need, and as determined by the Council.
Article 6 - MEMBERSHIP
6.0 The Members of the Association will never be less
than twelve.
Members shall be companies or organisations operating anywhere
in the world with an interest in producing, processing, supplying,
using, researching, or promoting chromium-containing materials.
The activity of Processing will be interpreted as
follows:
- adding value
- owning facilities
- operating on a commercial basis
- having a track record as a major processor in his field.
Processing will therefore exclude crushing, sizing, packaging
and agglomerating.
There shall be three classes of Members:
- Ordinary Members with full rights
- Associate Members with limited rights (see Article 6.2 hereunder)
- Affiliate Members with limited rights (see Article 6.3 hereunder).
All Members shall be of good standing and repute within the
Industry.
Only the Ordinary Members will be recorded in the Associations
Register of Members and be considered as members of the Association
in respect of law. Associate and Affiliate Members shall be
listed in separate registers.
A candidate for any category shall complete and sign an application
for admission thereby accepting to be bound by the By-laws and
any Internal Rules drafted pursuant to 14 hereunder. The application
for admission must be supported and signed by two Ordinary Members
of the Association. Furthermore, candidates shall be required
to furnish information concerning their company as per a questionnaire
prepared by the Association.
It shall be the sole right of the Council, deciding on a two-thirds
majority of the elected Council Members, to accept a candidate
for membership. Any Member shall be able to resign at any time
provided that six months notice is given to the Council and
upon payment of all sums due to the Association.
Any Member who, for any reason, would cease to be engaged in
the activities defining eligibility or who remains in default
for a period of time in excess of the time limit set by Council
for the compliance with his financial obligations to the Association,
or who shall be, in the opinion of the Council, in breach of
the Associations Guiding Principles, shall be deprived
of his membership rights following a resolution adopted by the
Council to this effect.
Nevertheless, any such Member shall be liable for the compliance
of his financial contribution up to the date of his expulsion
or withdrawal.
6.1 Ordinary Membership shall be reserved to legally
established organisations engaged in the production and processing
of chromium containing materials for sale.
6.2 Associate Membership shall be open to legally established
organisations whose connection with chromium products is principally
of a trading nature as opposed to a production or processing
activity, or which are engaged in researching and promoting
materials containing chromium.
Organisations which may be contemplating or engaged in the actual
production and processing of chromium-containing materials without
establishing sales in the calendar year prior to membership
shall take associate membership.
Organisations representing collective and trade groupings of
participants in the chromium materials industry shall take associate
membership.
The number of Associate Members may be limited by decision of
the Council.
Associate Members shall benefit from all advantages available
to Ordinary Members but subject to the following restrictions:
- They shall not have the right to vote at any meeting of the
Association.
- Their representative shall not be eligible for the Presidency
of the Association.
- Their financial contribution shall be determined by the Council
at an amount less than applicable to Ordinary Members.
- They shall not be subject to special levies as defined in
Article 7.
- Nevertheless, an Associate Member, following agreement by
the Council, may participate in a particular study or activity
subject to contribution to the costs of such activities (as
may be decided by the Council).
6.3 Affiliate Membership shall be open to legally established
organisations whose connection with chromium products is restricted
to that of an end-user - except stainless steel producers -
or chromium industry service provider as opposed to the activities
of the Ordinary or Associate Members.
The number of Affiliate Members may be limited by decision of
the Council.
Affiliate Members shall benefit from advantages available to
Ordinary Members but subject to the following restrictions:
- They shall not have the right to vote at any meeting of the
Association.
- Their representative shall not be eligible for election to
the Council or for the Presidency of the Association.
- Their representative may only serve on Committees on a consultative
basis.
- Statistical reports available to Ordinary and Associate Members
may be purchased by Affiliate Members on conditions to be defined
from time to time by the Council.
- Their financial contribution shall be determined by the Council
at an amount less than that applicable to Ordinary or Associate
Members.
- They shall not be subject to special levies as defined in
Article 7.
- Nevertheless, an Affiliate Member, following agreement by
the Council, may participate in a particular study or activity
subject to contribution to the costs of such activities (as
may be decided by the Council).
Article 7 - INCOME
7.0 The income of the Association shall consist of:
- Annual contributions by all classes of Members, the rates
and conditions for payment of which shall be fixed by the Council,
and approved by the General Assembly.
- Such other amounts as may be contributed by Members or third
parties by way of services rendered by the Association or for
any other reason.
- Special levies assessed on Ordinary Members as defined by
the Council and approved by the General Assembly in order to
meet expenditures required to undertake any activity within
the Associations objectives. Such levies shall only be
applied for the purpose for which they were raised.
- Such funds as may be procured to the Association by activities
contemplated in Article 2.7 hereinabove.
The Council may at any point in time require that applicants
for membership shall pay an entry fee in such amount as the
Council may determine.
Article 8 - ASSETS
AND LIABILITY
8.0 The financial liability of the Association is limited
to its own assets, to the exclusion of any individual liability
of its Members.
Article 9 - THE GENERAL
ASSEMBLY
9.0 The General Assembly is the ultimate authority of
the Association and it shall be constituted by all Ordinary
Members of the Association whose attendance shall be at their
own expense.
A meeting of the General Assembly shall require that a quorum
of at least one third of its Ordinary Members plus one be present.
Under normal circumstances, the General Assembly shall hold
an Ordinary Annual General Meeting each year. It may also hold
Extraordinary General Meetings at the discretion of the Council
or by the request of one-half plus one of its Ordinary Members.
Postal vote: the Council may, if it deems it necessary, proceed
with a postal consultation of the Ordinary Members and the result
of such a consultation shall have the full force and effect
of a decision of the Members in General Assembly.
The rules applicable to such postal consultation shall be drawn
up by the Council.
The General Assembly shall be convened with at least thirty
days notice for Ordinary or Extraordinary General Meetings.
Invitations shall include the corresponding agenda and state
the place, date and hour of the Meeting.
The General Assembly may be convened in any country and place
chosen by the Council.
Any Member unable to attend a meeting of the General Assembly
may be represented by any other Ordinary Member of the Association
by proxy on condition that such proxy has been received by the
secretariat of the Association prior to the meeting.
Each Ordinary Member is entitled to one vote.
9.1 Representatives
A Member of the Association shall appoint, in writing one person
who shall be, until further written notice from such Member,
that Member's representative at all Annual and Extraordinary
General Meetings of the Association. Other delegates from the
same Member Company may attend but shall not be entitled to
vote at the Annual or Extraordinary General Meetings. Should
the named representative not be able to attend a given Annual
or Extraordinary General Meeting, a colleague from the same
company holding a signed proxy from such named representative
shall be entitled to cast a vote on his behalf.
Article 10 - POWERS
AND DUTIES OF THE GENERAL ASSEMBLY
10.0 The General Assembly has ultimate powers and in
particular may:
- approve or reject the Annual Report,
- approve or reject the Audited Balance Sheet and Annual Accounts,
- approve or modify the budget for the current financial year,
- approve or modify the rate of the annual contribution of Members
as proposed by the Council,
- approve the policy recommendations made by the Council,
- amend the By-Laws or pass a Resolution concerning the winding
up of the Association,
- elect the Members other than the ex officio Members of the
Council.
The decisions of the General Assembly shall be adopted by a
simple majority of votes except for decisions on modification
of the By-laws and dissolution of the Association which shall
be adopted by a two-thirds majority of the votes.
The President of the Assembly has a casting vote only in the
case of a tie.
Article 11 - MEMBERS'
FORUM
11.0 All Members of the Association, whether Ordinary,
Associate, Affiliate or any other category created in the future,
will be eligible to participate in a Members Forum convened
at the time of the Associations meetings.
The purpose of the Members Forum, which is chaired by
the Associations President, is to provide a regular framework
for debate and discussion of all matters concerning the purpose
and the life of the Association.
The Members in Forum shall not vote but may, through the President,
table recommendations and suggestions for consideration by the
Council and the General Assembly.
Article 12 - THE
COUNCIL
12.0 The Council shall consist of a minimum of seven
persons. A maximum of sixteen seats on the Council will be elected
by the General Assembly from Ordinary and Associate Members
who shall appoint representatives to serve on their behalf as
provided in the terms of Article 9.1. (with the possibility
of other Members sitting ex officio as provided hereunder).
The elected seats will give proper geographical and industrial
representation in the manner described below:
Four Chromite Ore Producers and at least one from each of the
following areas:
- Africa
- Europe
- Asia and Rest of World.
Four Ferrochromium Producers and at least one from each of the
following areas:
- Africa
- Europe
- Asia and Rest of World.
Four Stainless Steel Producers and at least one from each of
the following areas:
- Americas
- Europe
- Asia and Rest of World.
- One Chrome Chemical Producer
- One Stainless Steel Scrap Processor or other Processor not
from the above categories
- Two Associate Members
Should any of the above seats not be occupied, or subsequently
become vacant, it will be the prerogative of the Council to
co-opt another Council Member from any given industry or regional
sector.
The term of office of each elected seat is for two years, thereafter
each Council Member shall be eligible for re-election.
The Member Company elected to Council shall appoint a new representative
forthwith in the event of such representative no longer being
an employee of the Member Company or being prevented from carrying
out his functions for any reason whatsoever.
The Member Company elected to Council shall also designate an
alternate who, under exceptional circumstances, may replace
the declared representative.
Further seats on the Council shall be reserved for:
- The Chairman of each of the Standing Committees of the Association,
as appropriate.
- The person responsible for the administration of the Association
as provided in Article 16.0 hereunder, but without a vote.
The Council shall be convened as deemed necessary by the President
or at the request of at least one-half of the serving Members
of the Council.
The meetings of the Council shall be convened at least thirty
days in advance. The Council may meet in any place at its discretion.
The quorum for the meetings of the Council shall be constituted
by the physical presence of one-half the number of its serving
Members plus one.
The decisions and resolutions shall be adopted by a simple majority
of votes cast by Council Members present or represented. The
President shall have a casting vote in the case of a tie. In
the absence of a Council Member or his alternate, the said Council
Member may delegate his representation by proxy to another Member
of the Council.
Article 13 - THE
PRESIDENT AND VICE PRESIDENT
13.0 The President and Vice President shall be elected
from elected Members of the Council by its serving Members for
a two-year term. They will also serve as President and Vice
President of the General Assembly. They will be eligible for
re-election.
Article 14 - POWERS
AND DUTIES OF THE COUNCIL
14.0 The management of the Associations affairs
and business, and its control, shall be vested in the Council
who may exercise all the powers, and do whatever may be exercised
or done by the Association that is not in terms of these By-Laws
expressly directed or required to be exercised or done by the
General Assembly. Among the Councils powers and duties
there shall be the following:
- To ensure that all the business of the Association is conducted
in accordance with the law applicable to the Association, the
By-laws and any Internal Rules which the Council may draw up
from time to time, on behalf of the Members of the Association,
- To elect new applicants for membership and to expel any Member
as may become necessary for reasons laid down in Article 6 hereinabove,
- To organise standing or temporary Sub-Committees as may be
necessary to effectively accomplish its duties,
- To appoint staff officials and to set their remuneration packages,
- To report adequately to the General Assembly of Members both
on performance and development of the Association and its activities,
- To make recommendations to the General Assembly on the policies
to be adopted,
- To adopt any Internal Rules which it may deem necessary to
facilitate the Associations activity provided always that
such Internal Rules do not run counter to the provisions of
the present By-Laws.
The elected Members of the Council and the Members of the Sub-Committees
shall receive no remuneration from the Association. Their expenses
in connection with attendance at Council and Sub-Committee Meetings
will not normally be reimbursed by the Association, other than
in exceptional circumstances at the discretion of the Council.
Article 15 - STANDING
COMMITTEES OF THE COUNCIL
15.0 Pursuant to the authority granted in Article 14
hereinabove, the Council will appoint Committees with responsibility
for strategic, environmental, statistical and technical activities,
as appropriate. The Committees shall draw up their own guidelines
which shall be submitted to the Council's prior approval.
Article 16 - MANAGEMENT
16.0 Administration of the activities of the Association
shall be entrusted to a paid employee of the Association appointed
by the Council and who shall perform his/her duties in accordance
with the authority and with the title granted to him/her by
the Council and its standing Committees.
Such person will have authority delegated by, and will report
to the Council.
16.1 For its normal administrative activities, the Association
shall be validly bound in its relations with third parties by
the signature of its President or of persons delegated by himself
after approval of the Council.
Article 17 - ACCOUNTING
RECORDS/ANNUAL FINANCIAL STATEMENTS
17.0 The Association will keep Accounts and an Income
Statement will be prepared for each financial year. The Accounts
of the last three years will be available for consultation at
the registered office of the Association.
Article 18 - FINANCIAL
YEAR
18.0 The financial year of the Association is the calendar
year from 1st January to 31st December.
Article 19 - MINUTES
OF MEETINGS/NOTICES
19.0 Minutes of Council Meetings, Annual and Extraordinary
General Meetings will be kept, signed by the President and will
be available at the registered office of the Association.
Article 20 - REPRESENTATIONS
20.0 No representation shall be made by a Member or
group of Members in the name of the Association to any person,
organisation, public body or government, unless the Council
has been informed of the nature and purpose of such representation
and has approved it in advance.
Should any Member disagree with a view taken by the majority,
such a Member may require that the said representation mention
his name and dissent.
Article 21 - EXCLUSION
OF LIABILITY
21.0 The Association disclaims all responsibility in
respect of any and all information provided to its Members and
the Members agree to indemnify and hold harmless the Association
in this regard.
Article 22 - WINDING
UP
22.0 If the Association is wound up, its assets shall
be liquidated in accordance with the directions of the General
Assembly.
Article 23 - INTERPRETATION
23.0 In the case of a difference of opinion as to the
meaning or interpretation of any terms or clauses to be found
in these By-laws, the French text shall prevail.
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